How it works
Plain English. No black box. Every step explained.
ComplyScope processes the compliance documents that move through UK construction projects. The current document types covered are:
Documents must be text-based PDF or Word (.docx) files. Scanned image PDFs cannot be read and are flagged immediately with a clear message rather than generating a report on unreadable content.
Findings are not generated by pattern-matching or keyword search. The system reads each document in full and evaluates whether each regulatory requirement has been met — not just whether the relevant words appear.
For RAMS and Safety Statements, the system applies a two-pass process:
First pass — structure extraction. The document is read to identify the activities, tasks, and scope it describes. This establishes which regulatory requirements are applicable. A confined space entry RAMS, for example, triggers a different set of requirements than a roofing RAMS.
Second pass — gap analysis. Each applicable requirement is checked against the document content. Where a requirement is absent, inadequate, or insufficiently specific for the described activity, a finding is generated. The finding includes the specific regulation or guidance section that requires the element, and a description of what is missing or inadequate.
For certification and insurance documents, the system extracts the relevant dates and figures directly from the document and applies fixed rules: expiry dates are RAG-rated, cover limits are checked against UK legislative thresholds.
Every finding is assigned one of three severity ratings. The rating reflects the consequence of the gap, not the effort required to fix it.
| Rating | Meaning | Example |
|---|---|---|
| Critical | A required element is absent or so inadequate that proceeding would create material legal exposure or uncontrolled serious risk. | No emergency arrangements in a confined space RAMS. No temporary works design reference for a deep excavation. |
| Major | A required element is present but appears inadequate, generic, or insufficiently specific. Corrective action required before the document should be approved. | Emergency arrangements present but generic and non-site-specific. Supervision structure mentioned but roles not defined. |
| Minor | A recommended element is absent or a best-practice standard has not been met. The document is not materially non-compliant but would benefit from improvement. | No document revision history. Operative sign-off section present but undated. |
Certain hazard scenarios carry mandatory minimum severity ratings regardless of what controls appear in the document. Vehicle and pedestrian interface, overhead falling object risks, and confined space entry are among the scenarios that must be rated Major or Critical. A partial control does not reduce these findings below Major.
Some documents reference site-specific conditions that cannot be confirmed from the document text alone. A lift plan describes a lifting operation — but whether the proposed configuration is adequate for the specific site cannot be determined without knowing the site constraints. An excavation RAMS describes controls — but whether those controls are sufficient depends on actual ground conditions.
Where the system identifies a likely gap but cannot confirm it from the document alone, it returns Verify recommended rather than a definitive finding. This is a prompt for the reviewing duty holder to confirm — not a gap in itself.
Where a submitted document type cannot be assessed automatically — a site-specific emergency plan, a bespoke project safety file — it is returned to the duty holder flagged as Manual review required. The document is not silently passed through; it is identified and surfaced for human review.
ComplyScope does not approve or reject documents. No document receives a pass or fail verdict. No document is marked as compliant.
The system returns structured findings — Critical, Major, or Minor — for the duty holder to act on. The decision to accept a document, reject it, or request amendment remains entirely with the appointed duty holder on the project.
ComplyScope does not assess whether the described work is actually safe to carry out. It assesses whether the documentation supporting that work meets the required standard under current UK legislation. Those are different questions. The first requires a competent person on the ground. The second is what ComplyScope does.
Every report carries a legal disclaimer to this effect. It is not a qualification — it is the correct description of what the tool is for.
Every finding is timestamped at the moment of processing and cited against the specific regulation or guidance section that requires the element. This means the gap report is not a summary of opinions — it is a structured record of what was checked, when, and against what standard.
Reports are saved to the project record permanently. Source documents are deleted from ComplyScope infrastructure after 30 days — the gap report and all metadata are retained indefinitely. The audit trail outlasts the document.
Where clients connect a SharePoint or OneDrive folder, the gap report PDF is written back automatically to a designated output folder in their own environment. The report becomes part of their existing project file structure without requiring any additional action.
When an HSE inspector asks how a document was reviewed, the answer is: automatically, against current UK construction legislation, timestamped, and cited. That record exists before anyone asks for it.
The regulatory content in ComplyScope is maintained manually by HSEQ professionals with specific expertise in UK construction legislation. It is not derived from general AI training data and it is not produced by asking an AI to summarise UK law.
The mapping covers:
The regulatory mapping is reviewed and updated when UK legislation changes. It is not tied to the update cycle of the underlying AI model. When legislation changes, the mapping changes. When the AI model is updated, the mapping stays the same unless legislation has also changed.
The free trial shows you exactly what ComplyScope finds on a real document from your own project. No card required. One document, full gap report.
Start free — upload one document →This report identifies gaps detected against current UK legislative requirements at the time of assessment. It does not constitute approval, sign-off, or verification of compliance. Responsibility for document review and approval remains with the duty holder. ComplyScope operates in accordance with EU AI Act transparency requirements.